Once you enable warmup for your accounts, warmup emails will start landing in your inbox. You can recognize them by the warmup tag in the subject line and at the bottom of the email copy.
To keep your main inbox clean, you can create a filter that automatically moves these warmup emails to a separate warmup folder. Warmup emails that land in spam will be automatically moved back to the inbox by our system, and you don’t need to intervene in that process.
Finding Your Warmup Filter Tag
Both Gmail and Outlook filters use the same warmup tag. To find it:
Click on the email account.
Navigate to the Settings section in the pop-up window.
Scroll down to locate the warmup tag.
Copy the warmup filter tag (this tag is the same for all accounts connected to a workspace).
Each workspace has its own unique warmup filter tag. If you have multiple workspaces, you'll need to create a separate warmup filter for each workspace using that workspace's unique tag.
Creating a Warmup Filter in Gmail
You can follow the steps below or watch the full video here.
Copy your warmup filter tag using the steps above
Go to Gmail and navigate to Settings → Filters and Blocked Addresses
Click "Create a new filter"
Paste your warmup filter tag in both the "Subject" and "Include the words" fields
Click "Create filter" for the settings to open
Select the following rules:
Skip the Inbox (Archive it)
Apply the label: Warmup
Also apply filter to matching conversations
Click "Create Filter"
Creating a Warmup Filter in Outlook
To create the warmup filter in Outlook, please follow these steps:
Copy your warmup filter tag using the steps above.
Go to Outlook Settings and navigate to Rules
Add a condition: "Subject or body includes"
Enter the warmup filter tag
Add two actions:
Mark the email as read.
Move to the "Instantly Warmup" folder. If this folder doesn't exist, create a new one.
To apply the rule to existing emails, enable "Run rule now"
Click Save
